The usage of Microsoft Excel for personnel planning is very popular these days. While Excel does have some fantastic features like the ability to arrange your work, and to create the work when you need it, there are many other alternatives. With all the benefits that online planners for staff offer over conventional software such as easy access from any location, in any time zone and greater flexibility in terms of customization, including various shift lengths each day or week based on what fits best with everyone’s lives, why do all that work just because somebody suggested you do it?
1. The best-known problem with creating an employee schedule in Excel is that it’s sent to employees. When you mail out your schedules, it’s likely that they won’t be in the office on the day they’re supposed on their desks that’s why that multiple versions of the exact document are circulated! The software for scheduling online can only give one direction. Any changes that are immediate will be immediately reflected in the system , so there’s no doubt for employees.
2. When an Excel work schedule is submitted, employees often cannot access the spreadsheet. This is a program that costs money and not everyone has it installed on their smartphone or computer. Newer versions offer greater features for a more expensive cost, but they have less functionality. Certain people may require assistance from another device like an iPad that has access to Google Sheets. You can view both apps simultaneously.
3. When an employee cannot be available at the time scheduled at once this can be a huge problem for any planner. The best way around this issue would be if employees have access to their schedules and could find alternative workers without having an outside source for approval! Planners won’t waste time going through the shift schedules. This also saves them from having to search for hours for replacements who are acceptable.
4. It is typical to provide alternative workers for employees calling to work sick. Although this can be a tedious job for managers who must find replacements and notify them via email or push notifications but there are many benefits. The first is that these tasks are completed automatically, without human intervention. Second, you won’t miss any important work because the replacement is competent to complete each task at full capacity. If they fail to accomplish this, he/she can be back next week. This also allows everyone to participate in the process of planning.
5. It isn’t easy to manage the employee’s schedule. With the right online personnel scheduling software, employees can share their schedules easily and quickly using the mobile or computer app that is installed on them. The schedule instantly reflects any changes in the staffing structure, meaning it’s not necessary to make manual adjustments, saving all day! The planner must switch between different programs when sending emails or text messages concerning work hours. These messages could be delivered at various times and slow down the scheduling process.
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